Vendor reply

Reply with clear quote details, fast.

Use chips for scope and type only exact models, quantities, prices, and proof links. If something depends on site visit, mark it clearly.

This should help good vendors too.

A clear response saves follow-up calls and makes the quote easier to compare fairly.

Who is replying?

Keep this short. The customer only needs to know who confirmed the quote.

CompanyContact personPhoneEmail

Quote status

System

Pick the size and type. Add expected generation only if you have calculated it.

System size

Other/custom size

System type

Phase

Expected generationQuote validity

Panels

Chips make it quick. Exact model and quantity are the only important typing here.

Brand

Exact modelNumber of panels

Wattage

DCR / non-DCR

Panel warrantyDatasheet/proof link

Inverter and battery

Exact inverter model matters. Battery can be marked separately.

Inverter brand

Exact inverter modelInverter warranty

Inverter capacity

Monitoring app / data logger

Battery

Inverter datasheet/proofBattery details

Structure

Pick structure quickly, then add the material/thickness/warranty clearly.

Structure type

Height

Material / thickness / coatingStructure warrantyWind-load/design basis

Waterproofing

RCC standard details

Optional. These chips help the customer see whether structure has been thought through.

Material

Tilt

Anchoring

Cleaning access

Electricals and protection

Tap included/extra/site check. Add cable and earthing details once.

ACDB

ACDB details

Optional, but this separates clear quotes from vague ones.

Rating

Phase

Protection

Enclosure

Make

DCDB

DCDB details

Optional, but this separates clear quotes from vague ones.

String count

Voltage rating

Protection

Enclosure

Make

SPD/protection

SPD/protection details

Optional, but this separates clear quotes from vague ones.

Type

Side

Rating

Make

Isolators/switchgear

Isolators/switchgear details

Optional, but this separates clear quotes from vague ones.

Type

Rating

Make

Earthing

Earthing details

Optional, but this separates clear quotes from vague ones.

Type

Separate LA earth

Target resistance

Lightning arrestor

Lightning arrestor details

Optional, but this separates clear quotes from vague ones.

Need basis

Type

Earthing

DC cable

DC cable details

Optional, but this separates clear quotes from vague ones.

Make

Size

Protection

AC cable

AC cable details

Optional, but this separates clear quotes from vague ones.

Make

Size

Material

Conduit/tray

Conduit/tray details

Optional, but this separates clear quotes from vague ones.

Type

Weather protection

Earthing countCable make/size details

Approvals, price, exclusions

This is where vague quotes usually fail. Make the final payable clear.

Net-metering

Subsidy handling

GST

Gross priceSubsidy amountFinal payablePayment milestones

Exclusions

Service and final note

Optional, but helpful for the customer.

Service / AMC

Additional notes

Response completeness

0/100

Needs detail

Response preview

Rooftop solar quote response

Vendor details:
- Company: To be confirmed
- Contact person: To be confirmed
- Phone: To be confirmed
- Email: To be confirmed
- Quote validity: 15 days
- Site visit: Preliminary quote

System:
- System size: To be confirmed
- System type: On-grid
- Phase: To be confirmed from bill/site
- Expected generation: To be confirmed

Panels:
- Brand: To be confirmed
- Exact model: To be confirmed
- Wattage: 550 Wp
- Quantity: To be confirmed
- DCR/non-DCR: To be confirmed
- Warranty: To be confirmed
- Datasheet/proof: To be confirmed

Inverter:
- Brand: To be confirmed
- Exact model: To be confirmed
- Capacity: To be confirmed
- Warranty: To be confirmed
- Monitoring: Included
- Datasheet/proof: To be confirmed

Battery:
- Battery: Not included
- Details: To be confirmed

Structure:
- Type: RCC standard
- Height: Standard low-height
- Material/thickness/coating: To be confirmed
- Wind-load/design basis: To be confirmed after site visit
- Structure detail chips: To be confirmed
- Waterproofing: Included
- Warranty: To be confirmed

Electricals and protection:
- ACDB: Included
- DCDB: Included
- SPD/protection: Included
- Isolators/switchgear: Included
- Earthing: Included (3 earthings)
- Lightning arrestor: Included
- DC cable: Included
- AC cable: Included
- Conduit/tray: Included
- Cable details: To be confirmed

Approvals, subsidy, and pricing:
- Net-metering: Included
- Subsidy handling: To be confirmed
- Gross price: To be confirmed
- GST: Included
- Subsidy amount: To be confirmed
- Final payable: To be confirmed
- Payment milestones: To be confirmed
- Exclusions: To be confirmed

Service:
- Service/AMC: To be confirmed

Additional notes: None

Vendor-friendly rule

Use chips for scope. Type only exact models, quantities, prices, and links. If something depends on site visit, mark it that way instead of guessing.